Greenpeace Jobs

Executive Assistant to the Campaign Director & Director of Public Outreach (DC)

Washington, DC: The Executive/Program Assistant is a unique high-level administrative position that

provides support to both to the Campaigns Director and the Director of Public Outreach. The Campaigns Director and the Director of Public Outreach together manage the entirety of the Program Department at Greenpeace USA. This position manages the CD and DPO’s time, correspondence, travel and speaking engagements. The Executive/ Program Assistant would require someone who is proactive, takes initiative, and has the ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple projects and deadlines. The incumbent must also have keen problem solving skills, and work independently. The Executive/ Program Assistant works directly with both Executive Team members in support of their work with the Executive Team, Senior Management Team and the Program Management Team. This position is also responsible for administrative duties related to operations of the Program team including note taking, facilitation, budget tracking and scheduling.

RESPONSIBILITIES:

• Support the CD and DPO’s participation in staff meetings, departmental meetings, Executive Team Meetings, Senior Management Team Meetings and Board of Director Meeting; ensure necessary documents are printed and available before the meetings, follow up action items related to such meetings and occasionally note taking
• Coordinate and manage the CD and DPO’s scheduling, communication, travel and meeting logistics, development and coordination of meeting agendas
• Manage calendar, events, plans, contact systems and action items
• Lead or participate on project teams related to a range of operational matters
• Provide assistance and support to the CD and DPO for meeting preparation and events
• Ensure confidentiality at all times (this position will have access to highly confidential information)
• Assist in managing CD and DPO’s email by delegating or completing tasks as needed
• Reply to meeting requests and schedule meetings as needed; ensure time spent in meetings reflect the month’s or week’s priorities
• Perform liaison duties for Greenpeace International as needed
• Ensuring reporting deadlines are met
• Compile monthly reports from the Program Teams
• Submit and track reimbursements, invoices and credit card statements for both the CD and DPO
• Track and maintain the Program Contingency budget
• Manage travel, food, schedule and other logistics for trainings, retreats, meetings as assigned by the CD or DPO
• Provide support to the Program team (Actions, Campaigns, Communications, Grassroots and Online) as needed
• Pitch in with office management responsibilities as a true team member
• Other duties as assigned by the CD or DPO

Requirements:

• 4+ years stable administrative experience, with at least 2 years executive experience
• Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction
• Experience facilitating meetings
• Keen attention to detail with ability to track and manage multiple projects at one time
• Ability to act efficiently on last minute projects
• Demonstrated ability to work in a fast paced, dynamic environment
• Proficiency with Microsoft Excel, Word and Power Point
• Experience developing systems
• Demonstrated ability to coordinate and facilitate the completion of large administrative projects in a timely manner, including meeting strict deadlines
• Familiarity working with organizational budgets
• Ease in getting along with team members at all levels
• Consistency in a high degree of quality in work
• Proactive and service-oriented but easy going personality
• Excellent execution – a perfectionist
• Excellent judgment, discretion and diplomacy
• A high level of energy and enthusiasm
• Commitment to environmental issues and principles of non-violence central to Greenpeace’s mission

BENEFITS:

Greenpeace USA values a healthy work-life balance and has flexible, family-friendly employment policies. Our competitive benefits package for full-time employees includes medical, dental, and vision coverage with low contributions from staff. We have options for pre-tax flexible spending accounts for medical and dependent care costs. Greenpeace employees enjoy generous 401K matching and time off for vacation, sick, personal, and parental leave. After five years, staff are eligible for a paid sabbatical. To encourage public transportation use and biking, we offer subsidies for staff who choose to bike or ride mass transit to work. Greenpeace is committed to the growth and development of staff and fostering a creative workplace culture. For more information, check out our benefits plan.

TO APPLY:

Please send cover letter and resume to resumes@wdc.greenpeace.org. Please include the following in your cover letter: a specific explanation of your interest in Greenpeace’s mission and the available position and how you found out about this career opportunity. Please use the email subject line: Executive Assistant Position– YOUR NAME. Applications are accepted until April 30^th. No phone calls please. (Greenpeace)